Digital Sign Policies

University Housing Signage Policy and Guidelines

Digital signage at University Housing will serve to communicate information relevant to student residents and guests in both residence halls and dining centers.

Housing-related content takes priority on all message boards in residence halls and dining centers.

Order of priority:

  1. Housing-related content
  2. Notices regarding Housing information (sign-up, hall opening/closing, etc.)
  3. Residence Life activities
  4. Other affiliate organizations (Lied, Sheldon, etc.) depending on availability

*Content from RSOs will be accepted for message boards in the dining centers beginning fall semester, 2016 via online submission.

These policies and guidelines are subject to change depending upon several factors, including visitor feedback, evolution or adoption of new graphic layout standards, digital signage industry mobility, implementation of new technologies and best practices, and other reasons that could potentially influence this medium.

Absolutely no advertisements or solicitations (excluding Lied, Sheldon, etc.)

  1. The following messages are prohibited:
    1. Religious messages
    2. Sexually suggestive, derogatory, discriminatory, or inflammatory material
    3. Fundraising advertisements or sponsorships for any initiative not directly associated with the University of Nebraska–Lincoln
    4. Job postings
    5. Events held on campus that are not associated with the University of Nebraska–Lincoln
    6. Messages not in accordance with the University of Nebraska–Lincoln’s Code of Ethics
    7. Messages that promote or condone behavior that violates University Nebraska–Lincoln policies, or local, state or federal law
    8. References to the sale or consumption of alcohol or illegal drugs
    9. Personal messages
    10. Advertisements of commercial products or services
    11. Messages that include the copyrighted or trademarked works of others
    12. Political messages for candidates or local, state or federal measures and bills (see exception below)
    13. If an event or activity is sponsored in whole or in part by a private housing management company, apartment complex, or developer, the company’s logo and/or name may not appear on the proposed posting/digital signage to be submitted to University Housing. 

      • EXCEPTION:

        When a candidate for political office comes to campus, neither the campus nor the hosting facility is taking a political position for or against a candidate. Their presence on campus is strictly educational and similar opportunities are to be offered to all candidates. Posting their event on an electronic signage board does not make the posting political.

  2. Digital signage requests should be made through the submission website at least seven (7) business days prior to the proposed start date.
  3. Housing’s marketing department will have discretion over final messaging and graphics displayed on all Housing and Dining message boards.

Announcements will be displayed in order of priority:

  • Emergency information
  • Housing-related content
  • Affiliate organizations (Lied, Sheldon, etc.) and RSOs (Fall 2016)

Examples of acceptable content include:

  • Activities in residence halls and dining centers
  • Emergency notices
  • Public service notices (parking structure closures, natural disaster etc.)
  • Academic notices
  • Special events (lectures, plays, concerts, annual addresses, etc.)
  • Scheduled maintenance that affects a significant area of the campus or a large number of students

Duration:

  1. Digital signage requests should be made through the submission website and should be submitted at least seven (7) business days in advance prior to the proposed start date.
  2. Content is posted no more than fourteen (14) days prior to the event date and is removed automatically at midnight the day the event concludes.
  3. Informal postings not directly associated with an event may be posted for up to three (3) weeks.

Submission

Requests made without seven business days’ notice are not guaranteed to be displayed. Requests will be on a first-come, first-served basis. Housing Marketing will have discretion over all content submitted.

University Housing Marketing department reserves the right to edit any submitted material, determine what is appropriate for posting, and choose when a posting will appear in the announcement rotation.

The University Housing Marketing department will make every effort to fulfill requests but provides no guarantee that digital materials submitted will be posted and reserves the right to limit or exclude submissions.

Following are parameters for the submission of images:

  • The higher the resolution image quality, the better for reproduction
  • Files must be in PDF, PNG or JPG/JPEG file format. All images must be 1600 pixels wide by 900 pixels tall.
Submit Content Here

Approval process:

If you are creating your own graphic for digital signage, contact the University Housing Marketing department BEFORE creating the image.

A request that meets all requirements does not guarantee approval. Approval also depends on available space. This is determined on a first-come, first-served basis with the understanding that University Housing content takes priority over all requests.

Questions or comments should be referred to Derek Niewohner or Shari Rosso.